Bursar

TUITION PAYMENT OPTIONS

Columbus College of Art & Design has a number of tuition payment options for students, including monthly payments and loans.

Traditional Semester Payment

The fall semester statement is mailed and made available online the first week of July, and the spring semester statement is mailed and made available online the first week of December. An email is sent to each student's CCAD email address when the statement is available online through Self Service.

Education Loan Options

We have a number of different loan options availabe to parents and students through our Financial Aid Office. These include (but are not limited to): 

  • Federal Direct Student Loans
  • Federal Parent Plus Loans
  • Private Education Loans

To inquire about the right loan for you, contact the Financial Aid Office at 614.222.3295.

 

Monthly Payment Plan

Through a partnership with Tuition Management Systems, CCAD offers the Interest-Free Monthly Payment Option. This plan enables parents and students to spread their yearly education expenses over 10-, 9-, or 8-monthly payments. The 10-month program begins on July 1. Enroll today by calling Tuition Management Systems at 800.722.4867 or by visiting them and calculating your budget on the web here.

For extenuating circumstances, you may also apply for a payment plan directly with CCAD. Applications for CCAD's deferred payment plan should be made well in advance of the payment deadline prior to the beginning of each term. For more information, please call One-Stop Student Services at 614.222.3295.

REFUNDS

Refund of Credit Balances

A refundable credit balance may result on your student account because of financial aid/loan payments, overpayments, and/or account adjustments. If the credit balance is created because of an overpayment made by a paper check, the refund will not be processed for at least 10 business days to allow time for the check payment to clear the bank.

Refunds caused by financial aid and loan payments are issued after the initial disbursement of financial aid, which generally occurs a few days prior to the start of the semester. Refunds are processed continually during the semester as aid and are credited to the student account.

Refund Options

As part of CCAD's efforts to provide students with a more efficient process, the college offers electronic refunds within our eRefund program to provide fast and convenient processing of refunds from financial aid or other sources.

Accessing the eRefund Program

Students can access the program within Self Service. Instructions to enroll in the eRefund Program are:

  • Once you have logged on to Self Service, click the Finances tab, then select Make a Payment.
  • You will be re-directed to the CCAD ePayment center where you can follow further instructions.

The advantages of having your refund deposited directly into a bank account of your choice is that you will receive your refund faster and more securely. If you wish to receive your refund via check, it will be sent to your billing address on file at CCAD. Thus, it is very important that you make sure to have a correct address on file with CCAD.

Parent PLUS Refunds

Refunds are issued to the student.

WITHDRAWAL REFUND POLICY

If a student leaves CCAD voluntarily and withdraws from a full-semester class, an increasing fee is charged according to how many weeks the student has been registered in the class.

For Fall and Spring Semester, students are charged:

  • First and second weeks, 10% of all tuition
  • Third and fourth weeks, 40% of all tuition and 100% of lab fees
  • Fifth week, 80% of all tuition and 100% of lab fees
  • No refunds after the fifth week

For Summer Sessions 1, 2, and 3, students are charged:

  • First day of classes, 40% of tuition and 100% of lab fees
  • Second day of classes, 60% of tuition and 100% of lab fees
  • No refunds after the second day of classes

For Summer Full Semester, students are charged:

  • First week, 40% of all tuition and lab fees
  • Second week, 60% of all tuition and lab fees
  • No refunds after the second week

After the final refund deadline, if a student drops in status from full-time (12 or more credit hours) to part-time (11 credit hours or below), full-time tuition will be charged.

There is a $10 add/drop fee per course that goes into effect the day after the deadline to add or register for classes. The consequences of withdrawing with regard to financial aid, grants, and scholarships need to be considered. Students should contact the Financial Aid staff for information regarding such consequences.

Please note, registration and scheduling fees and parking stickers are nonrefundable. Residence hall fees are refundable through the first week only. Unused balances on a withdrawing student's meal plan may be refunded at the college's discretion.

After the final withdrawal deadline for a given semester, a student may not retroactively withdraw from that semester. Students seeking a medical withdrawal should refer to the "Medical Withdrawal" section in the student handbook. In most cases, students requesting medical withdrawals will still be charged all or part of the tuition and fees for that semester.

Refunds are processed as quickly as possible, but may take 4-6 weeks. 

 

PERKINS LOAN

Columbus College of Art & Design is the lender of this loan. A CCAD Perkins Student Loan is an entirely different loan from:

  • William D. Ford Loan Federal Direct Loan
  • Stafford Loan(s)
  • any other student loan for which the borrower is obligated
The borrower is obligated to repay the loan even if they do not complete the program, are unable to obtain employment, or otherwise dissatisfied with education or other services received. Federal Perkins Loan borrowers will be required to complete a Federal Perkins Loan exit interview when they graduate, leave school, or drop below 12 credit hours. This exit interview will provide more information about their repayment options, deferments, cancellations provisions, etc. Perkins exit interviews are available online here.

The borrower must repay the loan(s) with all accrued interest, have a maximum of 10 years to repay this loan, and may prepay all or part of the loan without penalty. The minimum monthly payment for the loan is $40. Monthly payments can be more depending on the amount borrowed. Repayment will begin following a 9-month grace period. The interest rate for the loan is 5%. Effective July 23, 1992, all new loans and advances are reported to credit bureau organizations.

If a borrower does not qualify for a student deferment and is unable to make payments on the loan, a request may be made in writing to CCAD. Joyce McKee for forbearance on the loan. Click here for more information on forbearance deferment.

If a Perkins Loan goes into default status, it may be rehabilitated. Please contact Joyce McKee at jmckee@ccad.edu for more information about rehabilitation.

If the borrower fails to repay the student loan, the loan will be considered in default and the following may result:

  • The loan will be reported to the credit bureau and have a negative effect on credit reports.
  • The entire unpaid amount of the loan, including interest and late fees, may become due and payable immediately.
  • The loan may be assigned to a collection agency and assessed collection costs as indicated in the promissory note.
  • The borrower may be ineligible to receive any additional federal or state financial aid funds.

 

EDUCATION TAX CREDITS

This year, as you fill out your tax forms, you may have the opportunity to claim substantial tax credits to defray the cost of paying for college. We at CCAD strongly urge you to take advantage of these Government Programs.

The American Opportunity Tax Credit is a per-student, partially refundable tax credit. It was set to expire at the end of 2012, but it was extended through 2017. Students can claim a tax credit of up to $2,500 for expenses on tuition, fees, and educational materials in the first four years of post-secondary education. To receive the maximum credit amount, a taxpayer must have modified adjusted gross income of less than $80,000 or $160,000 for joint filers. Again this year, low-income families who owe no tax may be eligible to receive a credit refund of up to $1,000 for each qualifying student.

The Lifetime Learning Credit is a per-taxpayer, non-refundable credit of up to $2,000 that applies only to expenses for tuition and fees. Students in undergraduate or graduate programs or any continuing education program may be eligible. The credit may be claimed for any year in which qualified tuition and fees are paid. To receive the maximum credit amount, a taxpayer must have modified adjusted gross income of less than $53,000 and $107,000 for joint filers.

Each qualified CCAD student will receive a 1098-T Form from the college in January. This form is for your records and should serve as a point of reference when you are filing your taxes and completing Forms 8863 and 1040. Publication Release 970 is the IRS document that provides guidance and instruction on how to claim education tax credits.

While the college is unable to provide advice or information regarding your personal tax situation, we are pleased to provide the following link to the Department of Education. Here you will be able to access comprehensive information and IRS documentation that will be helpful in assessing your education tax credit eligibility.

 

VETERANS EDUCATION BENEFITS INFORMATION

Students with Veteran education benefits are charged the same fees as all other students. To find out more about Veterans benefits, please visit this site.

For incoming students (attending CCAD for the first time)

All applicants should be accepted before applying for Veterans Benefits. Once you are accepted, you must fill out an application for benefits with the VA office. After your application is processed by the VA, you will receive a Notice of Basic Eligibility (NOBE) form. You need to send a copy of this form to the VA cerifying official at CCAD.

Columbus College of Art & Design

One Stop Student Services Office

60 Cleveland Ave

Columbus, OH 43215

Transfer students

If you are transferring your VA benefits form another institution to CCAD, you must fill out form 22-1995 (request for change of program or place of training) and submit the form to the VA Regional Processing Center.

Current students

If you are a current student, we will send your certifications upon registration.

How to apply for VA benefits

If you are using VA benefits for the first time, you can complete an application for benefits online at the GI Bill website or fill out a paper application.

To fill out the application online through the GI Bill website, click here.

To fill out a paper application form 22-1990, go to the GI Bill website.

We certify benefits for the following chapters:

  • Chapter 33 Post 911 (Yellow Ribbon for eligible students at 100% benefit rate)
  • Chapter 30 Montgomery GI Bill
  • Chapter 1606 Montgomery GI Bill Select Reserves
  • Chapter 1607 Reserve Educational Assistance Program
  • Chapter 32 Veterans Education Assistance Program
  • Chapter 35 Dependents Education Assistance Program
  • Chapter 31 Veterans Vocational Rehabilitation Program
  • Tuition Assistance

If you have other questions or need additional help, please contact VA Regional Processing Center at 1.888.GIBILL1 (1.888.442.4551)

Department of Veteran Affairs

P.O. Box 4616

Buffalo, NY 14240-4616

VETERANS READMISSION POLICIES

Students called to active duty in the United States Armed Forces, National Guard, or Reserves for more than 30 days can return to CCAD with the same academic status, provided they meet the following conditions:

  • When called to active duty, the student must submit the proper paperwork to the Registrar. A copy of the service orders or an affidavit is acceptable documentation. The college also requires the student to submit a withdrawal form in writing.
  • Once the proper documentation of service orders or an affidavit is submitted, the student will receive 100% refund for tuition and the courses will be dropped from the student's record.
  • Students receiving financial aid must follow the guidelines of Title IV funding.
  • If the student has a CCAD scholarship, he/she should fill out a scholarship request form when activated so that the scholarship will be held. Once the student is re-enrolled, a scholarship re-instatement form should be filled out and returned to the Director of Financial Aid.
  • The student cannot be absent from CCAD for more than five years.
  • Once their service is complete, the student has to properly notify CCAD of intention to re-enroll.
  • The student must not be discharged from the Armed Forces with a dishonorable discharge or bad conduct discharge.

 

GENERAL FAQS

WHY DO I HAVE A BALANCE DUE ON MY FEE BILL?

  • Check the Semester Fee Bill online through Self Service.
  • You may have Tuition, Fees, Room and Meals, parking tickets, etc.
  • You may owe from a previous semester because you received a scholarship and financial aid took money away due to over-award.

 

WHY ARE THE AMOUNTS OF THE CURRENT BALANCE AND STATEMENT AMOUNT DIFFERENT ON THE BALANCE & STATEMENT TAB?

The statement amount shows billing statements for the semester. The current balance tab shows recent activity including pending financial aid, payments, and changes in meal plans and housing.

 

WHY DID MY FEE BILL CHANGE?

Financial aid changes, course schedule changes, a returned check, a late fee, changes in a meal plan, changes in housing selection, parking fine, change in residency status.

 

WHAT ARE THE DUE DATES FOR THE FALL AND SPRING FEE BILLS?

Fall fee bills are due the first week of August. Spring fee bills are due the first week of January.

 

WHEN IS THE DEADLINE TO ENROLL IN THE TUITION MANAGEMENT SYSTEMS PAYMENT PLAN?

The 10th day of class, but at that time, you will need to pay the missed payments if enrolling late.

 

WHY DO I HAVE A LATE FEE AND HOW CAN I WAIVE IT?

A late fee is posted if the payment is received after the payment due date. It can be appealed by emailing bursar@ccad.edu.

 

WHY DO I HAVE A HOLD ON MY ACCOUNT?

You have a past due balance that needs to be paid in order for the hold to be lifted.

 

WHAT DOES A NEGATIVE BALANCE ON MY FEE BILL MEAN?

A negative balance occurs when there is an over payment. If the over payment is a result from financial aid, then the student will get a deposit of this amount in the checking or savings account if enrolled in our eRefund program, or a check mailed to the billing address on record with the Registrar's office.

If it is from a private scholarship (not affiliated with CCAD) or a personal payment, either check or credit card, you will need to go to the One Stop Student Services Office to complete a Refund Request form. This will not be available until 15 days after payment was received.

 

WHAT IS THE ADDRESS TO MAIL A CHECK FOR TUITION?

Columbus College of Art & Design

One Stop Student Services

60 Cleveland Ave

Columbus, OH 43215

 

WHY AM I CHARGED A 2.75% CONVENIENCE FEE WHILE MAKING A CREDIT CARD PAYMENT?

In order to accept credit cards as a form of payment, the college must participate in Convenience Fee Programs established by credit card companies. These programs are open to colleges and universities if payments are made for tuition and related fees. The convenience fee is non-refundable.

 

HOW DO I MAKE AN E-CHECK PAYMENT?

Sign-in to Self Service. Instructions for enrolling in CCAD ePayment are under STUDENTS > enroll in ePayment.

Verify with personal bank about routing number, as some banks have a different routing number for online payments. If the wrong routing number is used, it will cause the check to be returned.

 

COLLECTIONS & PERKINS FEDERAL STUDENT LOAN FAQS

HOW DO I COMPLETE PERKINS EXIT COUNSELING?

Go to myloancounseling.com and complete the Perkins Loan Exit Counseling.

 

HOW LONG AFTER I PAY THE COLLECTIONS AGENCY DIRECTLY WILL MY HOLD WITH CCAD BE RELEASED?

The college gets notified once a month from the collections agency of payments for the prior month, so if you would like your hold removed sooner, contact the college and the Bursar will contact the collections agency of payment confirmation.

 

CAN I SET UP A PAYMENT PLAN FOR PAST DUE BALANCES THAT HAVE BEEN SENT TO COLLECTIONS?

The college does not set-up payment plans for outstanding balances that have been turned into a collection agency. You will need to contact the collections agency they have been sent to in order to set-up a re-payment plan.

 

I HAVE LEFT THE UNIVERSITY AND HAVE AN OUTSTANDING BALANCE, HOW DO I MAKE A PAYMENT?

You can pay the collections agency, pay the university directly through mail, pay by credit card, pay through their own bank, or pay in person.

BILL AND FINANCIAL AID FAQS

WHY IS FINANCIAL AID NOT SHOWING UP ON MY BILL?

Make sure you have submitted all of the documentation required to complete your Financial Aid file. Log-in to Self Service, click on the Finances tab, then Financial Aid to see if anything is missing.

Make sure to notify the Financial Aid office of any outside scholarships or UConn scholarships you are receiving.

Remember the bill can change due to registration changes, which may hold up the financial aid appearing on the bill. Generally, financial aid is based on full-time status. If you drop below full-time, the financial aid will change.

 

WHY ISN'T MY ALTERNATIVE LOAN SHOWING ON MY FEE BILL?

Alternative Loans need to be certified by the financial aid office. After they are certified, it can take a few days for it to post to the account. If you have any questions, call the Financial Aid Office at 614.222.3295.

 

I RECEIVED AN ADDITIONAL SCHOLARSHIP, WHY DO I OWE MONEY FROM MY REFUND CHECK?

Your financial aid package may have changed depending on your specific FAFSA info and cost of attendance. With more scholarships, the cost of attendance is lowered and students are only eligible for a certain amount of funding per their FAFSA. Contact the Financial Aid Office for more information.

 

WHY DID MY FINANCIAL AID PACKAGE CHANGE?

You may have dropped below full-time, received outside scholarships, or residency status might have changed which causes a different cost of attendance.

 

ONLINE CHECK PAYMENTS:

E-Check payments can be returned for multiple reasons other than insufficient funds, including submitting incorrect account and routing numbers or using an account that does not allow for electronic payments. The University is charged for every returned payment, regardless of the reason. Therefore, this $25 fee is passed on to the student who made the returned payment. This policy is disclosed when making an E-Check payment and the fee is not typically waived.

 

1098-T FAQS

WHAT IS THE IRS FORM 1098-T?

The Form 1098-T is a statement that colleges and universities are required to issue to certain students. It provides the total dollar amount charged to your student account for tuition and eligible fees in a single tax year.

 

WHEN WILL I RECEIVE MY FORM 1098-T?

Your Form 1098-T will be available to you electronically on or before January 31 through our servicer, University Accounting Services at inform@getmydocument.com. Each student will receive an email directed to their CCAD email address informing them when their 1098-T is available to view electronically. A paper form will be mailed to you on January 31 for those students that did not choose to receive their Form 1098-T electronically.

 

WHY DOES CCAD REPORT MY CHARGES INSTEAD OF MY PAYMENTS?

Institutions are allowed to report either payments received or amounts charged. CCAD has elected to report the amounts charged to your student account and must report consistently to every student.

 

DOES THE 1098-T INCLUDE CHARGES FOR BOOKS?

No. You should consult with your tax advisor to determine if payments for books and other expenses and fees should be reported on your 1040.

 

I AM A NON-RESIDENTIAL ALIEN (NRA), WHERE IS MY 1098-T?

The IRS does not require us to prepare a form for NRA's unless they request one. Please contact the Bursar's at 614.222.3269 or bursar@ccad.edu by January 1 of each calendar year if you would like this form.

 

HOW DO I DO MY TAXES WITHOUT A 1098-T?

Whether or not you receive a form 1098-T does not matter for tax purposes. For tax purposes, you must report amounts you paid for qualified tuition and related expenses in the calendar year and/or amounts received in grants in the calendar year. Regardless of whether or not you have received a form, generally you may wish to consider referring to your Semester Bills and look for payments posted to your account.

 

MY ACCOUNTANT SAYS I NEED A FORM WITH INFORMATION IN BOX 1 (AMOUNTS PAID). I NEED AN UPDATED FORM.

Per the IRS, the college has the option to include information in Box 1 (amount paid) or Box 2 (amount charged), but never both, and never on a student-by-student basis. Your Semester Bills reflect payments posted to your account in the calendar year and you may wish to provide them to your accountant.

 

MY SSN/ADDRESS IS WRONG ON MY FORM. CAN I HAVE A NEW ONE SENT TO ME?

If your SSN/Address is incorrect, you will need to contact the One Stop Student Services Office at 614.222.3295 to update your information. After the update has processed, your updated Form 1098-T will be available online.

 

I DON'T UNDERSTAND WHAT TO DO WITH THIS FORM. HELP!

We are unable to provide tax advice. For guidance, you may want to consider IRS Publication 970.