faculty & staff

CCAD has insurance coverage on all college-owned vehicles as well as property and liability insurance for events held at outside facilities. If renting a vehicle, please waive the optional coverage as this is covered as well. If a vendor needs to be named as an “additional insured” please contact the Business Office, located in the Administration Building 107 N. Ninth Street, with the details to obtain a customized certificate. If you have more specific questions, contact Roger Escolas, [email protected].

We’re happy to help! Place a work order here . 

Call the Facilities Office at 614.222.3246 and one of our administrators will discuss the project and schedule a time for it to be completed!

If you have a specific repair you need completed, place a work order for it here or call the Facilities Office directly at 614.222.3246 to schedule the repair.

The administration crew at Facilities will keep you updated via email once a project has been planned and scheduled.

Please send a request to [email protected] for anything vinyl related.

A mailbox can be assigned to you in the mailroom located in the Administration Building at 107 N. Ninth Street. Please come to the mailroom and bring your ID card with you to make the request. For more information please contact [email protected].

Yes, though we ask that staff and faculty refrain from having personal packages delivered to campus as this takes valuable time away from serving our students and managing the college’s business mailings and deliveries.

For students living on campus: Use your dorm address.

For faculty and staff: Please use the school’s address:

Columbus College of Art & Design
Attn: [YOUR NAME]
60 Cleveland Avenue
Columbus, OH 43215

When your package arrives, you will receive an email notification to pick it up in the mailroom, which is located in the Administration Building, 107 N. Ninth St. For questions or more information, please contact Deanna McCutcheon, Administrative Support Supervisor, [email protected].

Please bring the physical document to mailroom, which is located in the Administration Building, 107 N. Ninth Street, and we will place one in every mailbox. For more information please contact Deanna McCutcheon, Administrative Support Supervisor, [email protected].

Donors can choose to direct their gift to a number of locations including scholarships, the general operating fund, as well as specific projects. Most importantly, every donated dollar that goes to support the college’s core business and scholarships is an opportunity to grow our support for students without relying on tuition alone.

For more information please contact [email protected] for more information.

Please refer to Faculty Handbook 4.11 Additional Resources and Policies (pages 49 – 51).

Please contact [email protected] for more information.

Please contact [email protected] for more information.

Please contact [email protected] for more information.

Fill out this form or contact Michelle Kibler.

If you would like to book classroom space, please contact the registrar (mmurray.ccad.edu) to determine availability.

Photographer: please contact Marketing & Communications photographer Ty Wright ([email protected]) with information and details about the event.

Videographer: fill out the Student Agency request form and someone will be in touch with you. 

After an event is photographed, if you would like to view the imagery please send an email to Marketing & Communications photographer Ty Wright ([email protected]). He will provide a link via email where images can be viewed on the Photoshelter website.

Please contact [email protected] for more information.

Please contact [email protected] for more information.

Chroma: Best of CCAD is the annual campus-wide juried show and celebration showcases exemplary pieces from each of our majors as well as our CORE programs and our first-year MFA students. 

The CCAD Fashion Show is where top student designers showcase their latest looks, all while supporting the future of fashion design education. (Ticket sales and proceeds from the evening fund CCAD scholarships.)

Please contact [email protected] for more information.

CCAD faculty and staff are a critical part of our alumni relations. If you would like to represent CCAD at an alumni event or help us reach out to alumni, please email [email protected].

If you would like to hire a student for a job, internship, or freelance opportunity, go here. For all other inquiries, email [email protected].

Refer them to the Alumni Information Update form or have them contact [email protected].

For any IT related issues, please contact [email protected]. 

IT Help Desk: While school is in session the IT Help Desk has staff available from 8 a.m. to 6 p.m., Monday through Thursday; Friday, 8 a.m. to 5 p.m.

Print Lab: The Print Lab, located on the first floor of Kinney Hall, 470 E. Gay Street, room 220, right next to the IT Help Desk, is open from 7:30 a.m. to 9 p.m. Our trained student workers offer support by phone and will create a support request for a technician if they are unable to resolve your problem.

After hours: Even when the Help Desk is closed you can email [email protected] and a request will be automatically generated in our ticketing system.

Security staff are available 24/7/365 by phone at 614.222.6165. For quick accessibility we recommend storing the number among your contacts. The office is located in the Administration Building, at 107 N. Ninth Street, and is open Monday through Friday, 8:30 a.m. – 5 p.m. You can also email us: [email protected].

You can access budget reports via an internet link provided by the Business Office. Each fiscal year has its own link. These links are distributed via email during the first month of the new fiscal year (July). Links may be requested any time during the year if they are deleted from your browser. Contact Cheryl Kleva at [email protected] or 614.437.7415 to request a budget report link.

The reports are updated weekly, overnight on Wednesday and Friday. This coincides with check run processing on Tuesdays and Thursdays.

Please contact Cheryl Kleva at [email protected] or 614.437.7415 to request an Excel download of all transaction details. We are happy to help at any time with this request.

For all authorized expenses and for student reimbursement, use the “Expense Report_Reimbursements, Mileage, etc.xlsx” form, available from Tabitha Miller at [email protected] or Cheryl Kleva at [email protected]. Save the form as a template to re-use for future expenses.

When you submit the form, attach original receipts, and, if being reimbursed for mileage, include a map of your starting and ending destination. Note we do not reimburse for mileage from your home to CCAD.

Other details:

• There is no restriction on the number of expense reports submitted.
• Reimbursements are typically processed within 5 to 7 business days.
• Reimbursements are by check, which are generated every Tuesday and Thursday.

Your credit card PIN is a four-digit security code assigned by Bank of America, for each individual cardholder. This PIN may be requested at the point of sale for making a purchase. For issues with PINs, you will need to contact Bank of America’s Customer Service department at 888.449.2273.

Credit card accounts are locked after three failed attempts to login to the Bank of America GRAM website.

To unlock your credit card account, you must contact either Tabitha Miller at [email protected], or Cheryl Kleva at [email protected] in the Business Office for assistance.

Credit cards are typically unlocked within one business day of the request to unlock being received by the Business Office.
 

Please contact Bank of America’s Customer Service department at 888.449.2273 for help if it won’t work, or as soon as you’ve realized that your card is lost.

Credit cards are issued by the College to employees that require quick access to goods and services that are incurred as an integral part of their work on behalf of the College. They should never be used for purposes that are not 100% business related. The Internal Revenue Service requires us to maintain documentation that supports the business purpose of credit card charges. All receipts that are turned in with your monthly statements should include a description of the item or service purchased and an explanation of how it is to be used within the College operations. For any travel and entertainment expenses, the following needs to be documented:

1. All persons being entertained
2. Brief description of the purpose or business being discussed
3. Itemized bill that includes food and beverages purchased

The administrative effort required to process all of the credit cards that have been issued is enormous and your prompt attention to returning the monthly statements is greatly appreciated. As a part of my duties, I monitor the credit card processing for compliance with the above requirements. Please call at Roger Escolas at ext. 3264 if you would like to discuss any concerns you might have with credit card usage.

The due date will always be posted on the Bank of America GRAM News section on the Bank of America Global Reporting and Account Management website. This is the website that manages and tracks all Purchase Card transactions. Once logged into the website the News section appears in the top right corner of the Home page.

The due date is usually within the first 7 business days of the new month. It’s important to keep track of this and make timely submittals; chronic late submittal could result in your card being cancelled.

Please contact your immediate supervisor with your request.

Submit your invoice to Accounts Payable with the required authorized signature, budget number, and date. Also include a brief description on the invoice, though not on the remittance section, of what the purchase is for. That description will appear on budget reports.

Invoices are paid via checks, which are processed weekly on Tuesdays and Thursdays, based on payment terms on the invoice.
 

To reimburse students for XX, use the “Expense Report_Reimbursements, Mileage, etc.xlsx” form, available from Tabitha Miller at [email protected] or Cheryl Kleva at [email protected]. Save the form as a template to re-use for future expenses.

When you submit the form, please be sure to use the student’s legal name, not nickname and attach original receipts. For mileage reimbursements, include a map of the students’ starting and ending destination.

If you would like the check returned to you, please make a note of this on a post it note attached to the reimbursement request.

Our preferred method of paying international vendors is via check, unless a wire transfer is specifically requested.

To request a wire transfer, the “CCAD_Wire_Transfer_Template.docx” form must be completed and sent to the Controller together with the original invoice. Contact Cheryl Kleva at [email protected] to request a copy of the Wire Transfer template. Note that wire transfers are discouraged as there are additional bank fees associated with them.

Purchase Order forms are available in the mailroom, which is located in the Administration Building, 107 N. Ninth Street.

To check status, check the GP Self-Service Reports to see if an invoice has been posted to your account or department. The GP Self-Service Reports Library is accessed via the internet, through a link provided by the Business Office. There is a separate link for each fiscal year’s reports library. Contact Cheryl Kleva at [email protected] or 614.437.7415 to request a GP reports link

For payment information contact Tabitha Miller at [email protected] or 614.222.3278.

Note that:

• Invoices are posted within 2 to 3 business days after receipt by Accounts Payable.
• Vendor invoices are paid based on the payment terms stated on the invoice.
• Reimbursement payments to employees and students are processed within 5 to 7 business days from receipt of the reimbursement request.

When you need office supplies, simply submit your list to Deanna McCutcheon, Administrative Support Supervisor, [email protected], who will fill your request and notify you via email when supplies are ready for pick-up.

Access Squareup.com to create a new Square account. The Business Office will provide the required bank account information.

CCAD is exempted from sales tax because we are registered as a Section 501(c) (3), Not-for-Profit Entity with the IRS.

There is no tax exempt number, only a form — the Sales and Use Tax Blanket Exemption Certificate — that is required when engaging with a new vendor to ensure sales tax is not charged on new purchase(s). Request a copy from the Business Office, located in the Administration Building 107 N. Ninth Street.

Congratulations! You will need to submit a completed W-9 and a signed contract from the contract vendor to Accounts Payable. Please note that every contract must be approved and signed by the Chief Fiscal Officer, before work commences, which usually takes 5 to 10 business days.

Tell us about it at ccad.edu/shareyourstory or contact Jeannie Nuss at 614.222.6162 or [email protected] and we’ll discuss the best ways to promote your good news at our weekly storycatcher meeting.

Potential story ideas include:

• interesting class projects
• upcoming exhibitions (from you, your students, alumni, or fellow faculty or staff)
• participation in a conference or event
• your works in progress

Tell us about it at ccad.edu/shareyourstory or contact Jeannie Nuss at 614.222.6162 or [email protected] and we’ll discuss the best ways to promote your students’ good news at our weekly storycatcher meeting. 

Spring 2016

Fall 2016

Spring 2017

Spring 2018

Summer 2018

Spring 2019